The construction sector (Building and Public Works) is in the midst of a digital transformation. Faced with regulatory and logistical challenges, the dematerialization of documents is an essential solution to optimize processes and strengthen the security of exchanges. However, this digital transition comes with increased risks, especially in terms of document fraud. What are the advantages of dematerializing documents? Are there risks associated with this transformation? We answer you.
Document management is a major challenge in construction.
Each project generates a multitude of documents: quote, invoices, contracts, certificates of conformity, plans, building permit, etc.
Historically, these documents were managed under paper size, involving significant costs, of risks of loss And a complexity in their archiving.
Today, the dematerialization of documents meets several objectives.
Digital document management makes it possible toautomate processes and speed up processing times. By reducing manual tasks, teams can focus on higher value-added missions.
In addition, theinstant access to documents simplifies the collaboration between the various departments.
Digital documents can be easily indexed, Stored and Found in a few clicks.
Thanks to change histories, it is possible to track each action performed on a file. The interest? Reducing the risk of loss and facilitate long-term document management.
The transition to digital technology allows significant reduction in printing, archiving and document transport costs. Businesses limit the use of paper and also save money in equipment maintenance and physical storage.
This approach is also part of a strategy more environmentally friendly.
Legal obligations (RGPD or anti-fraud law) encourage companies to adopt digital solutions to guarantee the integrity and authenticity of documents. The implementation of devices such as electronic signature and The timestamp Allows you toensure the security of exchanges.
In the event of an audit or control, compliant digital management facilitates access to the required information.
While dematerialization offers many advantages, it also exposes construction companies to The risks of document fraud.
Digital documents can be easily modified, falsified or created from scratch. Among the most common types of fraud in the construction industry, we find:
The use of falsified invoices To embezzle funds is commonplace.
This is for example the case of a construction company that generates fictional invoices for deliveries of materials that never took place.
These invoices are then paid and allow funds to be diverted under the pretext of purchases necessary for the construction site.
Good to know 👀
From 2026, electronic invoicing will become mandatory for all businesses in France. In this context of digitalization, the use of artificial intelligence by fraudsters risks making it more difficult to detect new forms of documentary fraud. It is therefore essential to remain vigilant in the face of these new risks.
To find out more about electronic invoicing obligations in 2026 and the associated risks, see our detailed article: E-invoicing: what obligations in 2026?
Many administrative documents can be modified: certificates of conformity, the professional qualifications or even the tax declarations.
The advantage of falsifying these documents is to hide irregularities.
Let's take the example of a construction company. She decided to modify a professional qualification certificate to meet the requirements of a public contract.
In reality, she does not have the required skills. Its fraud compromises the safety and quality of the work carried out.
The creation of fraudulent documents can allow circumvent certain market rules.
This time, let's rely on the example of a contractor and a supplier who agree to artificially inflate the amount of a concrete supply estimate.
Once the contract is signed, the difference between the actual price and the invoiced price is diverted. This type of fraud leads to overbilling of the construction site.
These scams can have serious consequences for construction companies such as financial sanctions, of legal disputes or even the loss of contracts.
To respond to the dematerialization of documents and the risks involved, Finovox has developed an innovative technology capable of detecting and explaining document fraud.
This solution is based on advanced machine learning and artificial intelligence algorithms. It allows To analyze And of verify the authenticity of the documents in a few seconds.
Using Finovox is easy. In three steps, you will know instantly if your document has been changed!
The most? Integration is quick and easy. Indeed, Finovox can be deployed in SaaS or API according to your needs and existing processes.
Do you want to know more about the Finovox solution? Contact an expert!
Checking the veracity of the documents provided has several advantages for a construction company.
Initially, this verification helps to reduce the risk of fraud and to protect the company's finances.
Secondly, automating document verification also saves a considerable amount of time. Teams can then focus on tasks with higher added value.
Finally, better document management makes it possible to reduce disputes. Why? Fewer mistakes and fraud are made, fewer conflicts and disputes there will be!
Tempted by the integration of an anti-fraud solution? Ask our experts for a demo.
