The digitization of rental files is revolutionizing the traditional process by replacing paper documents with digital formats. This transformation allows for more efficient and faster management of rental applications. Candidates submit their application directly online and the entire process is digitized. However, this digitization also leads to the risk of falsification of files. Indeed, with digital technology, candidates can easily modify their file in order to obtain housing more easily. This is called document fraud. To guarantee digital ergonomics for their customers and provide them with a means to fight against rental file fraud, Greenloc and Finovox join forces. We tell you more!
The real estate agent and more precisely the rental-management consultant plays an essential role in renting a property.
His journey begins with a matchmaking stage where he comes into contact with landlords who wish to rent out their property. Once these properties have been identified, he carries out the procedures necessary to bring the housing up to standards, such as the energy performance diagnosis (DPE).
At the same time, the real estate agent ensures that the property meets the standards of decency. In other words, the home must be watertight, insulated, secure, and lockable. It must be at least 9 m² with a ceiling height of 2.20 m. It must be airy, bright and have a standard electrical installation. A kitchen area, drinking water, sewage disposal, shower or bath, and WC are also required.
Then, he undertakes The promotion of the property by developing attractive ads using photos, a clear description or even the virtual tour. All this content is thus published on its website and on ad portals such as Bien ici or Fnaim.fr.
If candidates are interested, they come into contact with the agency or, if the agency is equipped with online application, they file their files on a secure platform.
Once the solvency of the property has been verified, the rental consultant organizes visits for potential tenants. It brings together the various rental files, select the most relevant that he presents to the owner.
Once the future tenant is selected, he Write the lease And the fact signed by both parties. Then, if the property is managed by the agency, the file is sent to the management department to set up the rent receipts.
Faced with the large number of applications generated by long-term rentals, the Online application is essential for professionals.
It simplifies solvency analysis of each candidate and makes it possible to gain in efficiency.
The real estate agent, by adapting to new uses, has the opportunity to further dedicate more time supporting owners patrons and of its contestants.
Based on paper documents and physical exchanges, the career of the rental consultant can now be facilitated. Indeed, the consultant now has the possibility to collect applications, more simply, from his website.
This allows him toorganize the management of your rental applications.
To file his file, the future tenant goes to the website or receives an email from his agency. In a few clicks, it create a profile and Fill in all of his personal information as well as that of his roommate, spouse or guarantor.
Through a secure personal space, he can contact the rental advisor of the agency and monitor, in real time, the evolution of its application.
And then?
Application requests are received by the Gestion-Location collaborator. He can the consult on the platform and have an overview on all applications and properties rented. At that moment, he can carry out checks, assess the solvency of the candidate and enter into a relationship with the latter.
This transition to digital technology allows a faster management and efficient Candidates. However, it also results in a high number Sending false documents. Indeed, to obtain an apartment more easily, candidates are tempted to falsify their papers in order to claim higher properties or to make their file more qualitative.
To find out more about the risks of fraud in the rental file, keep reading:
Real estate fraud risks, what are the consequences?
With Greenloc, real estate agents can centralize the documents transmitted by candidates in a single location and starting from €0. They maintain the expertise of renting in their agency while maintaining control over the candidate journey.
This new approach makes it possible to offer a more efficient and structured management of files for real estate agents. Indeed, thanks to the online filing of applications, the process is now more fluid for prospective tenants and more comfortable for the agency's management/rental department.
Operation is simple. On the Greenloc website, a button allows the candidate to submit their application, which arrives in a secure space (RGPD) and Create your folder. Behind this, the professional centralizes the applications and chooses the ones he finds suitable for the rental in question. In order to verify the veracity of the documents, Finovox intervenes and checks the documents submitted by the candidates.
Do you want to learn more about verifying a tax notice? Keep on reading: documentary fraud, check the tax notice
Thanks to Finovox's advanced technology, Greenloc agents benefit from a response reliable and instant, allowing them to know if the documents sent by the candidate are trustworthy.
The union of Finovox and Greenloc makes it possible to offer real estate agencies a simple way to secure the choice of the right tenant for their landlord owners.
By opting for the services of Greenloc and Finovox, a real estate agency benefits from synergistic products.
First of all, the agency can centralize the collecting its files and securing digitization of its rooms in the same space.
Then she has the option of check the documents of the candidates according to its specific needs and any doubts about each case. It thus avoids the document fraud.
To find out more about the complementarity of Greenloc and Finovox, go to our dedicated use case:
Greenloc the use case of rental management software !
Do you also want to benefit from Finovox's support? Do not hesitate to contact our experts, who will be happy to answer your questions.
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